Opinions are rampant all over the web, so Techmedics is sharing some key differences between Microsoft’s Office 365 and Google’s G-suite, from a business perspective. Many of our clients have faced the task of choosing between Microsoft and Google. Here’s what they consider before buying –
Sound the bells, because we’re taking the gloves off and bringing a very important (and sometimes controversial) topic to our blog. Microsoft’s Office 365 and Google’s G-suite are two worthy adversaries in the world of productivity apps and services. Many people have a lot to say about the topic.
We push to educate our audience from experience and would like to share some advice with business owners and executives out there.
Let us clarify even further –
These apps are not standalone apps like Box, Slack or Trello; both Google and Microsoft offer a platform, or “ecosystem”, that works together to drive workplace activities and collaboration. Businesses consider these solutions for several reasons; email servers reach their “end of life” and support for email issues is no longer available. These two cloud solutions remove the need to upgrade any hardware. Maybe staff, or “users”, are starting to utilize their own apps to help them get their work done faster. From a management perspective, you can quickly lose control of data and security when that happens.
Both Office 365 and G-suite can help address these problems, and many more. When deciding which platform to use for your environment, there are many things to consider when making the big decision.
Our goal is to keep the points as unbiased and fact-driven as possible and offer sound advice for your search. There is no better or worse in this analysis; both are viable solutions and have helped businesses reach various levels of success. The key to making the right choice is finding the right fit for YOUR organization. The decision should not be made hastily. An interesting fact is that in 2018, some 80% of fortune 500 companies use Office 365.
Some things to consider
Before you begin researching and gathering information for comparison, here are some questions to ask yourself during the planning phase:
1. How do you want to work together?
Are you looking to make substantial changes to your organization and the way people work together, or is your current process working? Is it important for your users to have options when it comes to collaboration/communication?
It’s important to figure out how your users work together (or want to work together) and choose the option that best suits those needs.
2. What does your current setup look like?
Are your users primarily using a Mac? Do you have Windows servers or running Windows operating system?
Taking infrastructure into account is important when planning and budgeting for implementation/migration to the new solution. Considering that many users are accustomed to Microsoft operating systems and apps, it may be easier to transition to Office 365.
3. What are your users familiar with, and can you train them?
Implementing big changes without proper training never works. Do you have the resources to train your users?
4. What are your clients and suppliers using?
Make collaboration easy. G-suite and Office 365 don’t play well with each other because they use different file types and ecosystems. Consider what your clients and partners are using, so that business processes can be fulfilled easier.
5. What does your IT department function like?
Is your IT support team well-versed in the Microsoft and Google platform? Are they prepared to support a migration and configure something like Office 365?
If you have a large IT department, then you can go with either option. If you have a small, or non-existent IT department – G-suite is easier setup and maintenance for non-technical administrators.
We hope you enjoyed this comparison. Our analysis considers several aspects and features offered in each platform. As we aim to keep the content unbiased; both G-suite and Office 365 have massive potential, depending on the organization and its needs.
In Microsoft’s corner, we see the capability for more control, an easy transition, and more customization options (from an IT administrator’s point of view). In Google’s corner, we see a solution that is easy to administer, quickly adapting and giving Microsoft a run for their money. There are many misconceptions when it comes to G-suite. If we wrote this blog a couple of years ago, key features would be missing from G-suite and Office 365 would be the clear winner. But, that is no longer the case in 2018.
The main takeaway here is that if you need control over your data and environment, go with Office 365. If you’re looking for something fresh and exciting, then G-suite is for you. Unfortunately, G-suite does not give IT administrators as much control over their environment as Office 365 does.
Schedule a free consultation with one of our experiences IT consultants to determine which solution is right for you.